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Five top tips for working at home efficiently and maintaining your mental health

remote working and mental health Many companies have adapted to the Coronavirus lockdown measures by asking staff to work remotely from home, but how do you do this efficiently and also protect your mental health?
Much as we love them, a prolonged period stuck in one place with our families can sometimes be stressful, especially if remote workers are combining working with home schooling their children.
Of course, another complication can be the facilities and space available at home, where cramped conditions can add to the stress of trying to work efficiently while staying healthy.
Here are some tips to help you maintain you mental health and efficiency:

  1. Discipline and routine are important: Creating and following a timetable of tasks and activities gives structure to the day, and on that note it is much easier to get into “work” mode if you can work at a desk or table and if you don’t do it in your pyjamas!

Lists are also useful, not least because if you break down your day’s work into tasks and complete them, there is a great deal of satisfaction and a sense of achievement to be gained by ticking items off when completed.

  1. Variety: You should include other activities and what psychologists call micro-lifts into the structure of your timetable. In the normal working day when you are going into work in an office, you may be in the habit of picking up a coffee on the way in, or maybe have a regular break for a few minutes at the coffee machine at work for a chat with friends. Don’t underestimate the importance of giving your brain a few minutes’ rest.

It is also important to take regular breaks from a screen if your work is mostly being done on a computer/laptop.

  1. A healthy diet: It is tempting to snack more when you are working from home, but this may mean that your diet is less healthy and that is not good for either your physical or mental health.  This relates also to the importance of having discipline and a routine that builds meal breaks based on a healthy diet into your timetable.
  2. Exercise and fresh air: These are also important for physical and mental health albeit they are restricted to the social isolation rules that allow for one hour of outdoors exercise per day. You would be likely to get that during a day at the office, by walking from transport to the office building or going out during your lunch hour. If you are working from home and have children with you, involving them is a great way of treating exercise as a family activity while at the same giving children the opportunity to burn off excess energy.
  3. Try to get at least seven hours’ sleep: Sleep is a major component of mental health and of working efficiently especially when in a time of crisis.

The secret of working at home efficiently is in many ways intimately connected with your mental health.
For many people this will be a new way of working and you may find that it takes a good deal of self-discipline and organisation to maintain your productivity, but if you follow the guidelines in this blog you will find that you can settle into a routine that enables you to carry out your work tasks as well as the other demands on your time that come from being in your home with family around you.

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In a crisis it is crucial that SMEs keep staff updated, especially those working at home

working at homeIn the current Coronavirus-induced crisis people are understandably worried and frightened, for their jobs, their families and their health so it is crucial for SME employers to communicate changes as quickly and sympathetically as possible.
After all, while you as SME owners are currently facing unprecedented challenges to your business and feeling bleak if not panic ridden about your prospects for survival, at some point this crisis will come to an end and you will hope to still have a business.
With all the financial support measures recently announced by the Government, most SMEs do not need to close their businesses or dispense with staff.
I have posted the latest information with advice for SMEs on how to deal with the coronavirus pandemic on onlineturnaroundguru.com and will update as the details become clearer.
While in the short term SMEs may have had to ‘furlough workers’ (see the above advice link for what this means) but eventually staff will be needed back at work.
Staff are most likely to remain loyal if they feel their employer has done their utmost to help and has kept them informed of developments and these days the technology available is so extensive that this is much easier to do – whether it be a conference call or virtual meeting via an online platform to people who are working from home.
McKinsey.com has some very useful guidance for leaders coping with a crisis.
Firstly, it says: “they cannot respond as they would in a routine emergency, by following plans that had been drawn up in advance. During a crisis, which is ruled by unfamiliarity and uncertainty, effective responses are largely improvised.”
It is also crucial, it says, to promote “psychological safety so people can openly discuss ideas, questions, and concerns without fear of repercussions”.
This means dealing with the human tragedy first and foremost with empathy and understanding as well as being transparent about the circumstances.
If the situation means the way the company does business SME employers should discuss the options as soon as possible.
Acas also has some useful advice:
“Where work can be done at home, the employer could:

  • ask staff who have work laptops or mobile phones to take them home so they can carry on working
  • arrange paperwork tasks that can be done at home for staff who do not work on computers.

 
If an employer and employee agree to working at home, the employer should pay the employee as usual, keep in regular contact and check on the employee’s health and wellbeing.
You may be able to pivot your business in such a way that it can keep going, as this London SME restaurant chain has done after the Government ordered all restaurant and pubs to close.
Leon is to turn its 65 UK restaurants into shops, selling meals via both click-and-collect and delivery from Wednesday. Meals will be placed in ready meal-type plastic pouches which are refrigerated and can be heated, stored or frozen at home.
The company’s founder John Vincent has said the move could save Leon as a business but also relieve some of the pressure on the food retail stores: “A lot of people in the industry are just giving up and shutting up shop. But we think this way we can keep 60% of our stores open and keep food production going.”
A good example of a business using agility at very short notice to survive and save staff jobs when It is important to consider the second and third order consequences of any decisions before acting on them while not delaying action.
Check out onlineturnaroundguru.com for more tips on survival
Otherwise please stay safe, you do not need to deal with this alone.