We may be a bit late to going paperless but our latest purchase has made us fervent converts.
We recently bought a BROTHER – MFC-L8690CDW All-in-One Wireless Laser Colour Printer for £324 plus VAT from Currys PC World. The key feature for us is its programmable short cut buttons on the touchscreen keypad for scanning documents.
We now scan inbound post to folders which are often remote. For instance K2 accounts mail to a ‘K2 Mail Accounts’ folder on the K2 server which is shared with our remote bookkeeper. We no longer deliver it by hand.
It also allows us to scan mail received here at our registered office directly into shared folders for each company and saves us the previous faff of scanning documents, converting them to PDFs and forwarding them by email as attachments.
Using it has also revolutionised our document storage as we no longer need to hold hard copies of most documents.
It also taught us a lesson – that old practices from the past may no longer be the most efficient and productive as a business grows.
Is it time you had a look at your business processes to save yourself time and improve efficiency?